The board portal is a key element of an organization’s management tools. Boards, committees and executive leadership teams use it to enhance meeting workflows. They can collaborate in confidence, thanks to the security features and also align on strategic decisions. It also cuts down on costs and time spent on physical board materials. The many companies that provide solutions can make it challenging for companies to choose the best tool. Comparing the various software available for board portals is a smart way to narrow the choices. This includes assessing security levels, desired board management tools and the quality of service/support.
Find out what you need.
To begin the process, decide on what is most important for your board portal. This will include the number of board members you will have and what kind of information you will require to share. From there, consider the features required to meet the needs of your board (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). The information you’ve gathered can be used to analyze the board portals available and choose one that will meet your requirements.
Evaluation of the Security Level of Your Board Portal
A high level of security is essential for board meetings, as they will be discussing sensitive and confidential documents. To ensure that your portal is as secure as it can be you should look for a system that uses encrypted confidential files to safeguard against hacks and data theft. A portal that has an audit trail will allow you to trace who has accessed or edited documents.